September 9th, 2024 Meeting

Well, I will call this meeting to order.

I, Tim asked me to chair the meeting as he has gone on and, and late, I think you also

deferred to me because you're, you're out of town and it's a lot easier to have somebody

in person.

So, I will do what I can to do my best.

I guess, is there any additions or corrections to the, the, that need to be done to the agenda?

If not, we'll stay as it is printed.

I'm just a disclaimer to everyone that's here, we'll give you an opportunity to make

public comments, but we can't take action on any of those because you could ask for

us to put it on the agenda at a later meeting as we come up at the next meeting or a special

meeting if that's necessary.

We are being videoed as of the July meeting, I think, when we started.

And if you do address the, the board, we won't probably even answer your questions unless

it's out in, unless it's not Mr. Hardy or, or, or Mrs. Buer, Mrs. Buer can handle for you.

Okay.

That being said, I would entertain a motion to approve the minutes.

I'll, I'll excuse the public comments.

Is there anybody that wanted to, or you missed that?

I think everybody's, maybe you want to speak to us on the agenda.

I got a public comment.

I just want to, just everyone in this room and whoever's online, I just want to thank

Scott Ferris for everything he's done for this school for 37 years.

37?

37.

I think we all, the new work Scott did until someone's gone, you don't realize the magnitude

of what he did.

And he was a guy I looked forward to seeing every day.

We talked about things.

I know he loved this school and the kids that worked for him.

And he was just a great guy.

He's going to be really missed, not only about his school, but the lives that he touched.

So, and I appreciate that.

I thought about mentioning that.

I missed that.

So I'm glad.

Thanks.

And I just, just like that.

Just always there.

I mean, you'd be here in the summer.

He was there.

You'd be here in the winter.

He's there.

You'd drive by.

He's out there.

Hey, now I'll move on to the minutes.

I would entertain a motion to approve those steps and minutes.

I would say, care for second, sir.

Any discussion?

Discussion.

All those in favor of approval of the minutes?

Say aye.

Opposed?

Same time.

Maybe if you're still there.

Yeah.

All right.

Yeah.

Okay.

Now we'll move on to the principal report.

All right.

So, this is, it's called the pre-X or vocational rehab.

This is a program through Montana DPHHS

that provides funding

for pre-employment transition services

for students that have a documented

documented disability.

Like a kid on a Bible 4 and an IEP.

And they don't even have to have

beyond one of those programs

as long as they have a documented disability.

It would, I just,

we met the lady last week.

We would essentially provide services such as

work-based learning,

which some of our kids already knew.

You know, they have to go into the

workforce during the school day,

job exploration,

any type of work readiness training

or post-secondary counseling.

If we were to bring

a college speaker,

you know, to your George College,

any of our kids

that have a documented disability,

we would report that in a quarterly report

and we would get $125

per

experience per kid

we have enrolled with them.

The parents will have to,

if we go through with this, the parent

will have to enroll their child

for saying we have to get some information.

But I know like one of our students

already goes to Cromwell's

and helps,

helps with the truck

and we could use that to pay him a wage.

So he's making money

that could be incorporated into his classroom

where they were learning budgeting, things like that.

So after I met with her,

I really thought this would be a good program,

something that the money is there

for this and a lot of people don't take it,

a lot of schools don't take advantage of it.

And so we're, I'm going to work with Mrs. Campbell on,

because Mrs. Campbell will be more

paperwork on her end than it would be

on our end to document some of these things.

But I think we could work together

and do it and get some

funds for some of these programs

that I think would be important.

So that's in the works, I'll keep

you updated on that.

The mask testing, which is our name state testing,

working with Mrs. Rask,

she's done a lot of training

on our new testing portal.

She sent it out to the teachers to start

to be able to look on there.

We have to set up our testlets

for math.

So our teachers are working on math,

our teachers that teach math,

Mrs. Madernach, Mrs. Green and Mr. Stathes,

they can pick when we test

each testlet based on when they teach the standards.

So it's new for all of us,

so it's kind of a learning curve,

but I think we'll get through it

and I think it will hopefully be a good

tool that we can use throughout the year

rather than one test at the end.

Upcoming, we did the book last last year

and had a phenomenal response.

So we're doing it again this year.

We'll see if we get as good of a response

or if we need to take a year in between.

We'll see.

We ended up with like $1,800

that came back to the school directly

that teachers could use with books.

I ended up giving all of them

gift cards to this

school supply store

online with our remaining amounts

so that they were able to use that for themselves

and their classrooms.

So that will be

the 16th through the 25th.

You'll see if you look here on our Facebook page

we post things on there and

the winners of all the fun prizes they have.

I'm doing the Title I training

in the Mild City next week.

We did our Title I

which is called an audit.

We started that

and we learned there's a lot of things

that go into Title I that we didn't even realize.

Federal reporting

and forms that we have to send didn't know

it was a thing.

So I think this training will be good for me

so that I know as well

going forward how we incorporate and do all

check all the boxes.

And then Red Ribbon Week which is all the way at the end of October

but I already had the Board of Patrol

Kurt Nelson

who's been in touch with the Board of Patrol in the Sheriff's Office

come to meet with me

to kind of line up some things.

Coffee with a cop and the Board of Patrol

would like to do something that week.

Which actually works out because Ms. Woodock

usually was kind of spearhead of Red Ribbon Week

so Kim Miller

who's our prevention specialist has reached out

and along with our Board of Patrol

and Sheriff's Department

they will kind of help so it's not one person

necessarily doing it all.

So that would be good for that week.

Any questions?

Thanks.

You're already?

Okay, first thing I got is the roof on the big

gym as we know 25 years is up

the old brothers came

and they looked at that gym

and I'm still waiting on two quotes.

Essentially

one quote is going to be what it would take

if we replaced it all

and the second quote would be maybe

some type of

repair that can go on that would be considered

be cheaper that would work.

With that I just have to make sure I talk

with Perry Wolf to ensure that

insurance would cover that. That's the big thing.

I also talked to Rasmussen

today.

He's going to come walk the roof too so we'll

out.

He heard the bid was out I said no there's no bid

yet. Overdoing is just

gathering. Basically we want

to know as a quote do we have it in our

Builder Reserve Fund.

What's the number if we have to go

ask our tax bearer to

get that roof covered.

And

secondly

I've seen maybe that

riffs in good shape and we'll get another five years out

of it. I don't know yet so I will let you know

as soon as I know.

Kitchen supplies

it's another thing the double door stainless bridge

broke.

We ordered a new one and got that moved in

last Friday

morning.

And then also looking at

ordering a new cart

for food. Remember we're cash heavy

in that account.

And second from other things

we actually had to kind of get rid of it.

That sort of getting created. You saw all that

kind of stuff so that would come out of that

account.

Ooh the big one entrances for

games.

We have some fireworks it's okay

so we close

this out doors for entrance. I think

it's important to know like when we talked

about it and kind of start looking at numbers

we average like two to five people

in the back door for volleyball over the last

couple years. We're talking about

25 people

at a max for basketball games

that use that back door.

I understand and sympathize

with everyone yes our parking is horrible

I'm not here to argue but I

would say you know the metro you probably

walk a lot farther if you want to stay back

the ball in the music center

on ice as well.

I guess the question and the guidance

I'm looking for is do we just close that

down like we said we were going to

do

or option B

I know

it was brought that volunteers I do not think

that's the way to go.

Just because light comes up and I think you get really

confusing for our people

if it's open one game I couldn't be

able to next and open and closed

or third

which we kind of

test it out we can close those doors

put a gate across it

and funnel people down this hallway

and up the ramp

to one ticket spot location.

So

just kind of looking for guidance

I mean

there isn't

it's doable

it's kind of what we did

this last volleyball game

I mean the director wasn't locked

people could come in

I think my frustration

in all honesty is I know there's a lot of things said

my frustration

I heard from three people that actually

reached out to me

I shouldn't say four

one with the concern

three that were actually glad that back door

was shut.

So from my perspective

no one that

the issue that hasn't reached out and even called

or talked to us about

at daily capacity

which then in that case

makes me think it was a good decision

right?

So

where I'm leaning

is opening that back door

and basically blocking

off and funneling to one ticket location

while making track

there's only

people doing it and next year

we say

so when you come in front

then you'll have to come into the main school

and around also

you just come

and then we'd be

so these doors would be shut in the back

and they'd lock by a mist

with oxhole the room

and then

you know

as we were getting barricaded

there are already a few covers in the comments

what are the teachers

getting tickets?

Nothing

so that was

negotiated in

well before I was here

or in the master agreement that

it falls under duties as a sign

that was

a piece of negotiations

and

there was a settlement on it that we all

would eventually approve

approved

but I think

like when you think about it

and I went to my student being really

we are the only school that has two entrances

the only school

on it

My wife having worked at two schools

and the same thing

they had small incentives

that

guided them remotely close

to a legitimate incentive for both schools

she works at

it seems like a lot

to ask of the teachers

in the current state of things

and

wait, go ahead

don't wait two to five people going

through the door at 25 during the ball game

I think I agree with you Greg

I don't see why this is happening

and the football

the path comes from the west entrance

right or is there something

there's a few because

I mean there's no really

that was

I don't know how you did

that's just

we talked about

it really honestly is a horrible setup

we do have

affordable parking

we don't have that football field

there's not

a big enough really parking lot

on either side

so

well then if it's cold

or like in my case

I could sit and watch

quite

a little

game I will sit on that

and I can watch the game from up there

and there's a lot of people in the weather

they do that

one of the other observations

I know other

a couple

school board members from other schools

that I just did

said that their booster club does it

and that's just the way

it is

they're joining the school board

does tickets

what does this money go to

that you collect for tickets

into the athletics fund

and pay us for raps

and everything that's with

athletics

does that need to put the meals for these football players

on the ballot

well you can

yeah

but whether or not that's

the booster club would want to organ

he said they can't be something

if life happens around the door

you know and any people

they're expecting it to be

and honestly the big thing

is for John

the situation is to catch

the catch

account so

the accounting part gets a little sketchy

play with that

I

agree with Greg on the whole volunteer thing

they're standing on the volunteer

but they're actually going to show up

and if they don't

then you're traveling trying to put a sign up

on the back door saying sorry it's closed

go around the front

close the door

there's one

if my fingerprint works back there

let's just walk it down

so that's kind of where we're at

there

if it's a decision

I mean I know it's on board action

but

we either have to do it now

I think it's wrong to do it for not doing it for volleyball

but all of a sudden now it's basketball

we're going to do it

I mean that's not a good one

but yeah

I mean hopefully we get

a bigger crowd at volleyball games

basketball games and football games

because I tell you what

so last week for volleyball

our tickets probably just covered that

so

school

testing okay so we received reports

Gerrit I know you're kind of new to this

I don't know if you've seen this so

this is all going to change

as Mrs. Beard has entered in

testlets

which I'm conflicted with because I

like

this but it's okay I'm sure this

will be just great

so this is the

balance this is the report

if you're interested I can send it to you

what we usually do is we let the teachers look at it

send it to them just tell us how we did

as a school

and then it actually breaks it into

grade level

gender

on how we did

so just the follow points you know

I think it's important it says right in here

state average for both

ELA and NAF

which is great

right we're up in some areas

we're down in some areas the really

benefit of this and we pay

800 bucks for this or 900 bucks

the real benefit of this

is when you go to the back it tells

us like our last year

these kids in sixth grade

struggled here in the room

so it tells us right here just an example

on this I'm not going to say who

we lack on target F reason about

and solve one variable equations

and inequalities so that tells us

we need to do a better job

and work on that with our kids right

so this is

really important

and valuable for us it's part

of our ISAP and our accreditation

so

if you'd like to see that I can send it

to you there's a document

so go through this I can shoot it to you

sure

that's all I have

thank you

thank you

I'm on to the financials

claims for

August 9th through the September 3rd

I hope to approve the claims

as presented

I would second that

the motion has been made I can

approve the claims for that time period

is there any discussion

discussion all those

in favor say aye

opposed say sign

aye

opposed say sign

motion carried

activity

I was curious on the art club

is it

when they have a negative opening balance

does it just come out of their savings

it was yes

if it's her just checking

the way that it works at the end of the school year

at the end of the summer

it's into the trip

so the checking

the chance to transfer it until after she balance

so yes it's her own savings

so she's in the positive

that's what I would start with

hey

hey

any other questions

comments

are there any motion to approve

so moved

second

motion has been made

seconded that we have approved the activities

account is currently

discussion discussion all those

in favor say aye

I oppose same sign

motion carries

now we move into the action items

first item

is

on a student

or we look at her acting for executive session

because

right out of the individual

outweighs the public front to know

so if you're not involved with that

we'd ask you to leave

I want to support her

we'd like to get to one time

I'll call the meeting back

to the session

I would entertain the motion

I move to allow student aid to allow

school schools and minimum of two periods a day

with a 24-25 school

second

second

the motion has been made

seconded to approve the motion

discussion

discussion all those in favor say aye

aye

opposed same sign

motion carries

okay

booster closed

thank you very much

appreciate it

I move to allow the students

to go to the club

I guess that's all involved

24-25

second

there's a second

discussion

all those in favor of the motion say aye

aye

opposed same sign

motion carries

now we have to change the buffer

else a little bit

unexpected cost but it looks like

it's handled

basically just covering French

and

it's closed

I move to

update bus route

and additional routes for the 24-25 school

years presented

second motion made

second to approve the motion

to update the bus routes

discussion

apparently I just felt a hundred dollars

down there

just get

shorter here

there's too many for Dan is out

yeah

I look through this

okay

and more discussion

all those in favor of the motion say aye

aye

opposed same sign

motion carries

a quote for repairs

to the boiler ventilation system

sorry

so this is long story short

the piping

isn't tall enough

moisture builds up

plugs the pipe

not what makes it cold

finally

also I think the big thing

it also made Scott

be up here during

24-7

in ventilation

so this is the quote

to extend that

to no longer have that problem

well it's still going to

it's just that right now

so let's say the second roof

it's all of the pipe goes to there

and it's just breathing straight down

we'll go from the top

it's like this

and all the moisture goes straight down

well as it goes straight down it hits the ground

and like literally three feet

and they want to make it six or seven feet

so it gets them more of a

dissipated

crazy thing

and it's by the inch that's why it's so expensive

the metal is what's caught so money

it's the metal because they sell it by the inch

I got in the wrong business

I didn't know we did that

how do you have career days

I moved to through the quote from Johnson Controls

I would second that

motion has been made and seconded

I moved the quote to fix the ventilation system

is there any discussion

discussion

all those in favor say aye

opposed and signed

opposed and signed

motion carried

purchase of

a new refrigerator

moved to approve the quote from Hubert

to the standalone refrigerator

and to declare the old refrigerator

abandoned and obsolete

second that

motion has been made and seconded to approve

the quote for the commercial refrigerator

there any discussion

do you want me to put that up for bid

I know that all the people like it

for smokers so do you want them to bid

or do you just want to say come

hey get for a dollar

how would you like to do it

I can run it on the clock

the church work went out

and

yeah oh well I want that

I want that as well if we send it outside

these people that said they want it

I guarantee if we come back tomorrow and still sit in there

we have the crew if we're moving one end

get the other one back

and sit in the back and I know a guy will pick it up

tomorrow

all those in favor

can we vote

all those in favor of approval

of purchase they aye

all those in favor

can you sign

and carry

8th grade participation is speech and drama

what's the dot

process behind it

your approach is right there

what's the dot process

so

just this summer MHSA

approved 8th graders being allowed

to compete in speech and drama

these schools approved it

I believe either last year

two years ago we've been seeing some 8th graders

in competition one of the nice

things about having

a younger group of kids in a place like speech and drama

is

you don't run into the things you might see in

sports where there's a big

physical difference

and so you've got 8th graders

learning from and competing directly

against seniors

and being judged against the same criteria

so what we would look at it is almost

a

type of a junior varsity squad

but with the opportunity for them

they have the same opportunity to go

and win and get on to varsity

the way a freshman would in another sport

we have a

reason that that was presented to me

as to why MHSA approved it was because

it went so well for the B schools last year

and like I said we do

compete against B schools so we have

already been competing against these 8th graders

and have seen and heard nothing

bad about it from coaches

we recently had our interest meeting

at which we had 8th

8th graders interested in joining the team

which would be wonderful as we

just had 5 seniors this past year

what's the 9th and 12th

participation? 9th and 12th

we are as

I believe

6 people confirmed

but there were a U.S. FFA

that day that had told me they may be interested

but I hadn't got to chat with them

more about it

what that looks like compared to

Plentywood

I know they're a big speech in drama school

at least when I was going to school

yes

we're way smaller

no

I can't speak to Plentywood they may be one of the teams

that

is a little bigger than us but we are one of the

biggest teams on the eastern side of the

state

with just 6 and 9th and 12th

last year

we went to the visionals

I see what you're saying

with 14 people last year we were one of the

largest teams on the side of the state

I believe

Plentywood

Plentywood might have been right around 14-15

Colbertson always has like 2021

obviously numbers

fluctuate everywhere but since we started the program

we've had one of the larger teams

at between 12

and 16 over the past few years

did they do any meets here?

we haven't done a meet yet

eventually we'd like to

we have been lucky enough

that the east

has a really good

speech in drama with a lot more seasoned coaches

so they tend to snatch those dates up

since we're competing with basketball

and things like that

it's always just

talking to Mr. Henderson last year

here's the one date you can have

and of course a more senior team

we would love to at one point

but I don't think it's going to happen this year

yeah of course

I mean my living

making speeches and arguing with people

so if it ever does get to that I would be

I would like to have an opportunity

sometime to judge that if we were in need of judges

we

absolutely would be in need of judges

I believe the numbers that were given to me were you need

about 40 fresh judges

for people so

I'll be knocking on everybody's door

but I'll put your name up at the top of the list

thank you

thank you

I would entertain a motion

moved to allow the 8th graders

to participate in speech in drama for 24-25

second

second

discussion

I don't like 8th graders

competing in the high school

sports and events unless

it's necessary, at West Bay it was necessary

because we had so few kids

but it sounds like a good thing with speech in drama

I think I voted in A on every time

that we've allowed 8th graders

into sports but

it sounds good

further discussion

all those in favor of the motion

say aye

both

in sign

motion carried

have some personality issues

first of all the higher

an additional bus driver

can we add this

or are we going to add it

in this motion can we also add

Reagan Wilson as the

sub driver

please

move to higher carry delivery

Ms. Wilson as a substitute

driver for the

24-25 school years

pending satisfactory background

checks for

and run guests

and all required certifications

second

motion been made

and seconded to approve the motion

all those in favor say aye

opposed

opposed

and I would abstain from that one

speech and drama

advisers for

speech

that's the same as it has been I believe

yep and they've done an awesome job

I moved to higher

call the unionist they had a speech and drama coach

and my unionist is this

from 24-25

motion to made and seconded

discussion

discussion

all those in favor of approval of the main

motion say aye

opposed

same sign

motion carried

now to junior high

girl basketball

move to higher mat standoff

as the head coach for the junior high

girls basketball team for country 4

I just got a little assistance

I got one

I would say

motion has been made and seconded

that we hire mat standoff

as the junior high girls basketball coach

discussion

discussion

I'm sure we probably won't find an assistant

coach with him

we'll put that on the record

any further discussion

please do

all those in favor say aye

opposed same sign

motion carried

and then some paraprofessionals

move to higher girl and

Kylie as paraprofessionals

and OTA for the 24-25

school year pending the background

checks

motion has been made

and seconded on the motion

is there further discussion

how are they going to split

so

for OTA services to the co-op

Kylie is going to do that

which is an online platform

and since she's going to be here

so that gets paid separately

to build the co-op

and then she'll have another time

instead of going home and she's done

the rest of the day that's Thursday

and Dell's going to do the

Wednesday

so we're trying to be creative

we can't find

like a full time

just convince people like can you give us one

day so it would be nice

if we could find one person to do two

or two in order to do one

that's just not going to cross this

that we're trying to figure out

just to really give

Ms. Kimball

another person

and Mrs. Nelson

help in their classroom so

that's a special way

council

further discussion

further discussion

all those in favor of the motion

say aye

opposed same sign

motion carried

and then moving into

the

just in order to trust these open

meeting comments

the only thing I have is

MSL is the week of

15th and 18th

if you want to go with the extension

you might want to let me know

so I could sign up

at least because I know there's no more rooms

in the block but I know you can still get that

if you want to go

the auditors

will be here that following Monday

after that so

we're going to have three days of that

and

our next meeting is

October 14th

that should work for me

so

anything else

October 14th

you said

I would be

clearly meeting adjourned then

Leonard Chauncey

thank you